| ADULT AND CAREER DEVELOPMENT | |||
| STANDARD NINE | |||
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Each technology center accredited by the State Board shall provide for the training and retraining needs of adults in the district. Training programs and seminars shall be provided at times most convenient for adults. | |||
QUALITY INDICATORS | |||
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QUESTIONS |
SUGGESTED |
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| 1.
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Does the technology center use effective needs assessment strategies and align ACD course and career major offerings with assessment results? |
Needs assessment instrument. Examples of implementation. Marketing plan. List of delivery methods. Examples of course delivery methods. |
Met Not Met |
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COMMENTS: Yes, Canadian Valley utilizes the helping
clients succeed model. We are continually visiting with our
business and industry partners about their training needs. We do have and
use a needs assessment instrument which is included in our documentation.
Our community needs assessment has been a tool that recognizes needs in
our communities not only for training but also for quality and quantity of
life. We also evaluate and implement changes using our course
evaluations which our students complete with each course to help us meet
the needs of our communities. Using our instructors as
ambassadors has long been a tradition and practice at Canadian Valley
Technology Center. Our instructors are oriented one on one upon hiring and
every year we have an in-service in August to bring them all together to
discuss new ideas, problem solve and improve programs and offerings. We
use an online survey that prospective students can complete and receive a
discount on their enrollment. This has been very instrumental in helping
to identify needs of the community and to develop new offerings.
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| 2. | Does the technology center have established quality indicators that are monitored for continuous improvement of the ACD courses, products, and services?” | Quality indicators. Assessment instruments (examples of course and instructor evaluations). Documentation of improvement process. | Met Not Met |
| COMMENTS: Canadian Valley is always
striving for the highest quality we can achieve. We use a course
evaluation method completed by all students in confidence. Once this is
completed the secretaries compile the results and the coordinators review
them for content. This gives the coordinators a tool to use for not only
improving our courses, but another means of evaluation of our instructors.
We also gain knowledge of the needs of our students for future courses we
don't currently offer. Our instructors are evaluated at least once a year
by the coordinator but may be done at any time and as often as the
coordinator identifies the need. The results are a permanent part of
their files. Any improvements that need to be made can be visited about
with the instructor on a one on one basis at a later date unless
immediate action is necessary. We also
utilize a plan of improvement if necessary to help our instructors correct
any deficiencies and become better instructors if warranted. If the plan
of improvement is not effective we can utilize the documentation in the
plan of improvement to dismiss the instructor. |
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| 3. | Does the technology center ensure that ODCTE guidelines for providing ACD enrollment and class data are being followed? | Student information forms. Samples of class outlines or syllabi, attendance rosters, beginning and ending times of training conducted, and contact information for instructors. | Met Not Met |
| COMMENTS: Yes. We follow the current Technology Centers
Instructions for Providing Enrollment and BIS Class Data publication from
the ODCTE Information Management Division. Our programmer is advised of
any changes that need to be made and is supplied with a current copy of
the publication. Students are enrolled electronically when they call, walk
in or mail in their enrollment, we have no paper enrollment forms on
file. All of the BIS secretaries are well versed in the class
offerings we have and are able to answer questions for students when the
need arises. Coordinators are available to answer questions when the
perspective student needs further advisement. We also have course
catalogues we mail out to 87,000 households twice a year with our
offerings and three times per year we mail reminder fliers out as
well. The brochures have descriptions of the courses, times, dates, hours
and costs are also included. We also do direct mailing for specific
classes such as coding, nurse aide etc. The instructors provide contact
information to the students on the first night of class as well as a
course outline and/or syllabus. |
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| All Quality Indicators
marked with a screen must be met in order to meet the
standard. | |||
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| ADULT AND CAREER DEVELOPMENT | |||
| STANDARD NINE (Continued) | |||
QUALITY INDICATORS | |||
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QUESTIONS |
SUGGESTED |
NA=Not Applicable | |
| 4.
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Does the technology center have an ACD marketing strategy and utilize a variety of effective marketing techniques? |
Marketing plan. Course brochures. Promotional materials and strategies |
NA 12345 |
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COMMENTS: Yes, we have a marketing plan. See documentation. ACD mails
87,000 brochures twice a year in July and December. Reminder fliers are
mailed three times per year in October, March and May. The reminder
fliers give us the opportunity to add new courses throughout the year
and not have to wait until July or December. They also trigger our
customers to call and get enrolled in courses they want to take
before they fill. Approximately two to three weeks before classes
begin we hit some of the local newspapers with our inrollment
information and we post a reminder to call and get enrolled on
our Facebook page. We also use direct mailing options to highlight
courses that are new or sometimes might have low enrollment. Our
brochures are also put in grocery stores, at our local chamber offices, in
schools and restaurants in our district. We routinely use fax (and/or email) as a means to communicate to sending
schools offerings such as Bus Driver and Bus Driver renewal and Special
Education Para Professional. We target senior centers in
our areas with fliers and drop in visits to discuss courses such
as Computers for First Timers or Jewelry Design. Presentations are made at local community interest groups
and gatherings. Our advisory committee is an invaluable tool that
is always willing to help with training needs and gives input on
courses we might want to make available. They also hire our students
after training. Many of our evening instructors
participate with their daytime partners advisory
boards. |
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| 5. | Does the technology center support ACD instructor development and provide training in the use of instructional techniques to address a variety of learning styles? |
Instructor handbooks. Instructor orientation workshop agendas. Instructor evaluations. Professional development activities for improvement of instruction. |
NA 12345 |
| COMMENTS: Yes. Canadian Valley offers
free training to adjunct faculty in ACD courses. Every instructor
receives an instructor handbook upon hire. They also receive an updated
one yearly at our August Inservice. This inservice allows the instructors
to visit with their student services counterparts one on one and visit
about items needed for class, what expectations each has about the
classroom and equipment to be used. We encourage instructors to be leaders
in their professional organizations and to attend updates and inservice
opportunities within their professions. All instructors hired are met on a
one to one basis with the coordinator and are given materials at the time
of hiring for payroll, OSBI background checks, instructor evaluations and
a copy of Telling Ain't Training by ASTD Press, Harold D. Stolovitch and
Erica J. Keeps. It is also available for purchase for the Kindle.
This book tackles three universal and persistent questions of the
teaching profession - how do learners learn, why do learners learn and how
do you make sure that learning sticks. It focuses on active mental
engagement. The ultimate goal of this book is to allow the reader an
opportunity to break through learning barriers, to separate learning myth
from research-based facts, and to dispel counter productive beliefs and
practices that harm the instructional process. Instructors may call or
make an appointment with a coordinator at any time to
discuss items of concern or any other reason the instructor
has identified. Our instructors also may attend professional
development workshops and classes that are set up throughout the year
for full time instructors. Some of those are Moodle training
and Microsoft training. They also have the opportunity to use our
online portal to view training on various subjects throughout
the year. Instructor evaluations are done at least one time per
calendar year but may be done at anytime and as often as the
coordinator identifies the need. |
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| 6. |
Does the Adult and Career Development Division participate |
Attendance at meetings and adult coordinator forums. Certificates of completion. Certifications. Professional association memberships. Completion of Business and Industry Services Certification Program (BISCP). | NA 12345 |
| COMMENTS: Yes, with the support of our administration, we
are fortunate to be able to attend any and all staff development sessions
we feel necessary to fulfill our job responsibilities. All ACD
coordinators have completed the BISCP program and attend updates as
needed. Our administration encourages our involvement with meetings,
BIS Forums, LTC Workshops, AC Forums and all
Careertech sanctioned events. We also have full support
of our administration in our professional
association meetings and activities. |
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| 7. |
Does the technology center have an appropriate level of personnel and resources to provide quality customer service and to support adult and career growth and development? |
Organizational chart. List of ACD staff and their duties and responsibilities. List of resources used by ACD to serve customers; i.e., equipment, curriculum, and appropriate computer software and hardware. | NA 12345 |
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COMMENTS: Yes, we have the resources of the entire Business and Industry Services department at Canadian Valley Technology Center. All BIS staff and 8 secretaries are cross trained and are available to assist as needed. We have three coordinators responsible for development, marketing, scheduling, advisement, supervision and coordination of short-term and full time BIS programs. Our marketing department is active upon request to assist the adult cooordinators with advertising and general marketing strategies. ACD is included in all marketing efforts of the district. We partner with the local community college to sponsor our Manufacturers Extension Agent, Mike Raymond, who provides an additional set of eyes and ears in the community. We also have Gene Pflughoft, Executive Director of Cord, as a resource for us in our communities. Every Monday afternoon at 3:30pm, all the coordinators, secretaries, BIS director, custodial staff and sometimes other administrative staff meet to troubleshoot and brainstorm ideas. This is also a time when we share what we have been doing as well as our scheduled activities for the coming week. This is invaluable when you get that many educated people in one room and you are able to use resources from all of them. These coordinators also offer relief and support to the adult coordinators when necessary. (LINK TO ORG CHART) (LISTS OF STAFF/JOBS, EQUIPMENT, RESOURCES)
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| 8. |
Does the technology center have an appropriate technology plan to address community needs? |
School and/or division technology plan. List of technology resources. Improvements for last five years. |
NA 12345 |
| COMMENTS: There is a 5 year plan
that is updated every few years and sent to ODCTE. This document
is maintained in coordination with our full time IT/Computer
Instructors, our former lead IT technician (not the Assistant Business
Office Manager, or Chief Technology Officer, and a ACE Coordinator, a Web
Development Specialist in Chickasha, and Assistant Superintendents from El
Reno and Chickasha Campuses. (Need to Link to the current IT
Plan) |
5 | ||
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| ADULT AND CAREER DEVELOPMENT | ||||||||||||||||
| STANDARD NINE (Continued) | ||||||||||||||||
QUALITY INDICATORS | ||||||||||||||||
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QUESTIONS |
SUGGESTED |
NA=Not Applicable | ||||||||||||||
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In order to meet the standard, all State Board Rules must be met and the total points must equal or exceed 15 points. If any questions are not applicable, the chart below can be used to determine the total points needed to meet the standard. (The Number of Questions Rated should include the questions related to State Board Rules.)
Based upon the Quality indicators, which reflect State Board Rules and factors influencing the quality of the program, the standard is Met Not Met. | ||||||||||||||||